Free Solutions to Export Mailbox from Office 365 to PST on Mac

Summary: Many users have switched to Windows operating systems and installed Outlook on their PCs. If you’re one of them and need to export mailboxes from Office 365 to PST on Mac, you’re in the right place. In this article, we’ll show you simple steps to back up your Office 365 mailboxes to PST on a Mac using the manual and professional Office 365 Backup Tool for Mac. But before we dive into the methods, let’s understand why this conversion is beneficial. Let’s get started without delay!

Benefits of Backup Office 365 Mailbox to PST on Mac

• Data Backup: PST files are an excellent way to save your emails, contacts, and calendar info in case your data gets lost or damaged.
• Switching Email Clients: When changing email apps, like Office 365 to Outlook for Mac, export your Office 365 mailbox to a PST file, then import it into your new app.
• Data Archiving: If you have lots of emails or old ones you don’t need often, export them to PST and store them on an external drive or in the cloud to save space.
• Legal Compliance: Some businesses must keep copies of their emails for legal reasons. Exporting to PST helps meet these rules.

Now, we will explain two effective methods to export mailboxes to PST from Office 365 on Mac with a step-by-step guide.

Methods to Export Mailbox from Office 365 to PST on Mac

We will discuss the two best methods to export PST files from Office 365 on Mac. Let’s move toward the instructions without delay.

Method 1: How to Export Office 365 Emails to PST on Mac

We will export the mailbox from Office 365 to PST on Mac using Outlook for Mac. Let’s explain the step-by-step guide:

1. First, open Outlook for Mac on your system.
2. Go to File > Open & Export > Import/Export.
3. In the Import and Export Wizard dialog box, select Export to a file and click Next.
4. Select Outlook Data File (.pst) and click Next.
5. Select the mailbox folders you want to export and click Next.
6. Choose a location to save the PST file and click Finish.

Following the above steps, you can export mailboxes from Office 365 to PST on Mac, but before using the above method, you need to know the limitations of the manual method, which is mentioned below.

Limitations of Manual Approach

There are multiple limitations that you can face while using the manual approach. Let’s discuss some drawbacks of the manual solution:

1. You need to install the MS Outlook application on your system.
2. This process can be complex and tricky.
3. It can take much time because it is a lengthy process.
4. You cannot even exclude duplicate mailbox items from the export process.

Method 2: How to Export PST Files from Office 365 on Mac

This Office 365 Backup Tool is one of the best all-in-one solutions to export mailboxes from Office 365 to PST on Mac. With this tool, you can export Office 365 to PDF and other file formats without any hassle. It has helpful features like skip duplicates, split PST, date filter, free up server space, etc. Follow the steps to easily download

1. Download & install the tool on your device.
2. Select the Modern Authentication option.
3. Enter your Office 365 Email Address and click Sign-In.
4. Choose the Primary Mailbox and click Next.
5. Then, preview your mailbox data, like Folder No., Name, Count, and Next.
6. Select the Save in File Format option and choose the PST file from the drop-down list.
7. After all, choose the desired features, and then click Next.
8. At last, set the destination path and click on the download button.

Note: Before using this software, make sure your Office 365 account is logged-In on your system.

Conclusion

There are two ways to export Office 365 emails to PST files on a Mac computer: the manual method and the professional method. The manual way can be a bit tricky for beginners because it involves technical steps. It cannot be the best choice if you’re not familiar with these processes. On the other hand, the professional method is the easiest and smartest way to export mailboxes from Office 365 to PST on Mac. It’s user-friendly and doesn’t have any limitations. So, you can choose the method that works best for you – the manual one if you’re comfortable with technical tasks or the professional solution for a hassle-free experience.

Frequently Asked Questions

About The Author:

Suman Rawat

Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.

Related Post

Learn How to Export Office 365 to EML on Mac

How to Export Office 365 Mailbox to CSV in Easy Steps

Export Office 365 Mailbox to MSG on Mac in Easy Steps