Quick Solutions to Export iCloud Mail to PST on Mac

Written By Suman Rawat
Updated on March 7th, 2025

Summary: Most companies prefer to have enough storage capacity to enhance workflow, affordability, and security. Because of this aspect, users prefer the MS Outlook application. Nevertheless, iCloud Mail is Apple’s email service, providing customers with email access on different Apple devices. Those who need to access them on Windows have to export iCloud Mail to PST. This conversion offers enhanced communication between different operating systems. In this blog, we demonstrate simple manual procedures along with a dedicated iCloud Backup Tool to export iCloud to PST.

Reasons to Export iCloud Mail to Outlook PST

Exporting iCloud Mail to Outlook PST can be helpful for several reasons. Some of the most important reasons you may want to export iCloud Mail to an Outlook PST file are as follows:

After emails are stored in a PST file, you can read them offline and do not require an internet connection.
Exporting to a PST file makes it easy for you to smoothly import your iCloud emails, contacts, and calendar events into Outlook.
By bringing all your emails into Outlook, you can control all your email accounts from one location.
iCloud Mail has limited storage space. You can keep your iCloud mailbox clean by exporting older messages to a PST file.
Exporting to PST enables you to save older emails and store them in folders.
For companies that have to hold email records for compliance purposes, exporting iCloud Mail to PST files offers a safe means.
Outlook provides sophisticated searching and filtering capabilities to ease the process of locating certain emails.

Manual Method: iCloud Mail to Outlook PST Conversion

Exporting iCloud Mail to PST manually entails multiple steps. It involves setting up iCloud Mail in Outlook, synchronizing your iCloud emails, and exporting them later to a PST file for migration or backup reasons. The following is a step-by-step procedure to export iCloud Mail manually to a PST file using Microsoft Outlook:

Prerequisites:

Microsoft Outlook installed on your computer.
iCloud Mail account and credentials.
iCloud for Windows to set up iCloud Mail in Outlook.

Steps to Export iCloud Mail to PST:

To export iCloud Mail into PST, carefully follow the steps to configure iCloud Mail in Outlook:

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First, download and install iCloud for Windows from the official website.
After that, sign in with your account credentials.
Next, go to the mail option and make sure to enable iCloud Mail synchronization with Outlook.
After that, download and install the MS Outlook application on your system.
Next, log in with your account credentials.
Now, go to the File menu and choose Account settings options.
Under the Account Settings option, choose the Account Settings option.
After that, a new panel comes out, and here you select the New option.
Next, enter your iCloud email address.
Under Advanced options hover, select the Let me setup my account manually.
Next, choose the proper protocol or options to add iCloud into Outlook.
After setting up iCloud Mail in Outlook, it will immediately begin syncing emails, contacts, calendar items, and other mail folders.
Wait for the syncing process to finish so that all iCloud data is synced in Outlook.
Again, open Microsoft Outlook on your desired system.
Next, go to the menu option and select the Open & Export option.
After that, choose the Import/Export option.
Next, click on the Export to a file option > Outlook Data File (.pst) and click Next.
Now, choose the iCloud Mail folder that you want to export.
Here, choose a location on your computer to save the PST file. Click Finish.
Once the export process is finished, you will have a PST file with all the exported iCloud emails.

Limitations to Manual Method

The process might lead to email metadata loss.
Some attachments and email items might not transfer correctly.
The process takes time and requires close attention.
This manual process needs technical skill.
There’s a risk of data loss in executing manual methods.
Once the data is imported, there can be duplicate emails.

Best Solution to Export iCloud Mail to PST

For a simple and rapid solution to import, always opt for the iCloud Backup Tool. This tool offers hassle-free processing to import your complete data. Moreover, it ensures data integrity throughout the process to prevent any possibility of data loss. It can also transfer iCloud email to Gmail, Thunderbird, AOL, and so on. The tool supports batch conversion of iCloud mail files with large data sets. It is compatible with all versions of Windows and also offers a free trial that converts 50 emails and retains logs for future reference.

Simple Steps for iCloud to Outlook PST Migration

First, download and launch the iCloud Backup Tool on your computer.
Now, sign in with your valid credentials for authentication.
After that, choose the desired mail that you want to import from the preview panel.
Then, choose PST as an output file format.
Now, apply an additional feature of the tool that fits your needs.
Here, select the saving location to save your output files.
In the end, tap on the Save button to save the process.

Conclusion

In brief, this blog gives the steps and procedures to export iCloud Mail to PST. The manual process may be complex and have several limitations for a novice. To export your iCloud emails in an efficient and fast manner, it is recommended to use a professional tool. This option will save effort and time and make the whole conversion process quick and efficient.

About The Author:

Suman Rawat

Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.